Office Administrative Assistant

Company Overview

MT Space is a multicultural theatre company based in the Waterloo Region. Our company was built off of the need to have more inclusive spaces for theatre, and we take time to learn from theatre practices around the world while immersing ourselves in rich cultural perspectives beyond the traditional theatre experience.

Job Description

Term: July 8 to August 30, 2024
Salary: $17.55 / hour for 35 hours per week
Location: Remote and on-site in Waterloo, ON

The Administrative Assistant will assist the Company Manager and General Manager with the daily office and administrative needs of MT Space. They will also take the lead on projects connected to office organization and the re-structuring of database information.

Responsibilities will include:

• Assisting in preparing bank deposits
• Updating daily cashflow information to ensure records are up-to-date
• Assisting in processing invoices to be paid, and preparing invoices to be sent out for outstanding payments
• Following up with vendors and contractors
• Researching new grant opportunities
• Creating and sending thank you cards to donors
• Creating/updating sponsorship packages and lists
• Creating receipts for all donations received
• Organizing the office space and keeping an ongoing inventory of supplies
• Updating contact database
• Attending meetings and providing meeting minutes and records both internally as well as with artistic partners
• Aiding the Company Manager in managing all general emails, responding to all inquiries in a timely manner
• Filing all records appropriately
• Management of calendars for the daily office requirements, as well as those of the Artistic Director and Company Manager
• Other tasks as assigned

Job Requirements:

• Experience working with Microsoft Office and Outlook an asset
• Office organization skills from previous administrative work an asset
• Experience working within the arts an asset

Note: This job will require internet access and a computer. MT Space is dedicated to ensuring this position is accessible to all candidates, so if you do not have the above, please reach out and let us know so that we may seek appropriate accommodation.

This position is funded through the Canada Summer Jobs program.

You do NOT have to be a student to apply.

To be eligible for this position, applicants MUST:

• Be between 15 and 30 years of age at the beginning of the employment period*;
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the CSJ program is to support youth entering the Canadian labour market, the temporary nature of an international students time in Canada does not allow for a long-term connection to the labour market.

MT Space is dedicated to providing equal opportunities for all applicants, but priority will be placed on candidates who are racialized) and/or newcomers/refugees.