Director of Finance

Company Overview

ABOUT PACIFIC OPERA VICTORIA

Pacific Opera Victoria is one of the most influential professional opera companies in Canada. Our vision is for a world in which opera enriches the lives of everyone. Our mission is to create distinctive and inclusive opera experiences which inspire and engage artists and audiences. We deliver our mission with integrity and uncompromising adherence to our values: Quality, Leadership, Innovation, Collaboration, Learning, Inclusivity and Stewardship.

Pacific Opera Victoria identifies Equity, Diversity, Inclusion and Reconciliation among its Core Values and encourages applications from candidates of diverse backgrounds.

For more information about Pacific Opera, please visit our website www.pacificopera.ca

Job Description

The Director of Finance is a full-time, permanent position responsible for the financial accounting and business operations of the Pacific Opera Victoria Association and Foundation. Reporting to the CEO, and a valued member of the senior leadership team, they act as a trusted advisor to the organization on financial matters. They supervise the accounting functions of Box Office and Development staff; and manage third-party contractors including a payroll service, commercial banking, investment managers, and an audit firm.

ROLES AND RESPONSIBILITIES

Financial Accounting and Reporting -

·       Maintain accurate accounting records and prepare monthly financial statements.

·       Develop and maintain financial accounting systems.

·       Conduct bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable and payrolls.

·       Prepare Bank reconciliations for operating, credit card and investment accounts.

·       Ensure that capital assets are properly recorded and amortized.

·       Ensure endowment and other restricted funds disbursements comply with agreements.

·       Review internal controls and financial processes to identify improvements.

·       Manage cash flows for operations, cash on hand for liabilities and investment of excess cash.

·       Prepare audit working papers annually for Association and Foundation.

Banking and Investment Management -

·       Manage relationships with bank and with investment managers.

·       Renew banking and investment management agreements as required.

·       Track investment transactions and performance, and report activities.

·       Report to key external funders regarding investment returns and disbursement of funds.

·       Complete annual Canadian Arts Data (CADAC) financial filings, statutory and ad hoc sectoral surveys.

Payroll -

·       Liaise with the Payroll service to ensure that employees are paid in a timely, accurate manner.

·       Ensure union dues, employee insurance, benefits, and RRSP contributions are processed accurately.

·       Maintain employee records and other pertinent personnel data.

·       Negotiate and manage employee insurance and benefits plans.

·       Process and submit statutory and benefits remittances on time.

·       Issue annual T4s and T4As and other CRA documents as required.

Compliance to Laws and Regulations -

·       File annual Registered Charities Returns with CRA.

·       Monitor changes in the BC Society Act and assess impacts on the organization.

·       Ensure compliance with indirect tax regulations, including GST and PST, and payroll statutory remittances

·       Maintain all legal records and correspondences with legal counsel when required.

Board and Committees -

·       Prepare materials, coordinate, and plan monthly Finance Committee meetings.

·       Present monthly financial statements to the Finance Committee.

·       Present financial statements and investment returns to Foundation meetings quarterly.

·       Attend regularly scheduled Board, Foundation, Finance Committee meetings and AGM.

Privacy and Information Technology -

·       Act as Privacy Officer, ensuring organizational compliance with current legislation and policies.

·       Implement procedures to ensure that personnel and financial information is properly secure.

·       Liaise with IT Consultant and IT Security Consultant.

COMPETENCIES AND QUALIFICATIONS

Qualified applicants will demonstrate -

·       Chartered Professional Accountant (CPA) designation or equivalent.

·       Five years of senior management experience in a nonprofit organization or equivalent.

·       Up to date technology competencies including business accounting software (eg. Sage Accounting, advanced Excel), payroll services (eg. Ceridian) and video collaboration tools (eg. Teams, Zoom).

·       Proof of vaccination against COVID-19.

·       Eligible to work in Canada by holding Canadian Citizenship, Canadian Permanent Residency status or a valid Canadian work permit.

Compensation and Benefits -

·       Estimated salary range $80,000 to $90,000, contingent on experience.

·       Group benefits plan with extended health, dental care, travel benefits, life and disability insurance, etc.

·       Employer matching RRSP program.

·       Paid and unpaid leaves, and maternity-parental leave top up.

·       Relocation assistance is available.

·       Flexible work arrangements and remote work options.

·       Extensive  onboarding and/or job-sharing transition period is available.

and…

·       A dynamic and creative working environment.

·       Stylish and accessible private office and collaboration spaces.

·       Paid professional development and volunteer opportunities.

·       Complimentary season tickets.