Assistant Production Administrator

Company Overview

As one of the world’s leading theatre companies and Niagara’s 20 largest employers, The Shaw is dedicated to an ongoing process of increasing diversity and inclusion in our audiences, our programs, and in all of our hiring for staff, artists, and in the recruiting of board members. The Shaw is committed to a future when our theatres joyously draw on and include all peoples, fully reflective of the world around us. As such, the Shaw Festival is an equal opportunity employer committed to a barrier-free recruitment and selection process. We encourage and invite applications from applicants who identify as Indigenous, Black or as persons of colour (IBPOC), the LGBTQ2+ communities and those identifying as gender fluid. In accordance with Accessibility for Ontarians with Disabilities Act (AODA), and in keeping with our wish to ensure a fully inclusive environment, please advise Human Resources if you require an accommodation throughout the recruitment process. We will be happy to assist.

We acknowledge and honour the land upon which we gather as the historic and traditional territory of First Nations peoples. In particular we recognize and thank the Neutral Nation, the Mississauga and the Haudenosaunee for their stewardship of these lands over millennia.

Job Description

Position: Assistant Production Administrator
Reporting to : Production Director
Annual salary range: $38,000 – $43,000

Responsibilities include:

• Assists with departmental administration including the ‘Weekly’ and crew scheduling; timesheet processing; Visa and petty cash submissions; maintain departmental employee status and data base; assist with labour and material budget reporting;
• Build positive personnel relationships while maintaining professional discretion;
• Understand and adher to company policies;
• Develop improved methods to support Shaw Festival production.

Qualifications include:

• Knowledge of Health and Safety and WHMIS compliance;
• Demonstrated knowledge of Microsoft Office with strong potential to expand digital knowledge;
• Proven time management and organizational skills with attention to detail and accuracy;
• Good written and oral communication skills;
• Minimum G class driver’s license with a clean driving record (for occasional use of company vehicles).
• Work well as part of a team;
• Have a positive attitude (a sense of humour helps);
• A post-secondary education in a technical theatre program or equivalent would be considered an asset

Please note: All new hires must provide proof of full COVID-19 vaccination plus booster status/or a current COVID-19 vaccination (after October 2023) prior to start date.