Production and Facilities Manager

Company Overview

Theatre Passe Muraille is known for developing innovative and daring Canadian theatre, but we exist to support our communities. From encouraging independent and emerging artists, and multicultural work, to inspiring our staff and artists to work collaboratively, Theatre Passe Muraille works to ensure all voices are represented on our stage.

Typically, Theatre Passe Muraille produces and/or presents 6-8 shows a year and hosts rental companies and festivals throughout the year. Theatre Passe Muraille operates 3 performance spaces -- a Mainspace Theatre (185 seats), a newly renovated Backspace Theatre (55 seats), and a Cabaret/Bar space (capacity of 100).

Job Description

Start Date: Immediately (can be flexible with the start date)

Salary:  $50K - $55K pending  experience

Benefits: Health & Dental

Term: Permanent, Full Time (35 hrs a week) 

Hours: Daytime, Monday to Friday with mandatory occasional weeknights and weekend work

City/Town: Toronto

Vacation: 10 days plus an additional week of company holiday closure in December and 12 sick/personal days 

Position:  PRODUCTION AND FACILITIES MANAGER
Reporting to the Leadership Team (Artistic Producer, Artistic Director and Managing Director, Revenue & Strategy)  the role of the Production and Facilities Manager will work more closely with the Artistic Producer. The Production and Facilities Manager  is to supervise and coordinate all technical and production aspects of overall activities in the theatres (Backspace and Mainspace) and oversee the building’s maintenance, security and upkeep. This position will also be supervising the work of the Mainspace House Technician, Backspace Technician and Production and Facilities Coordinator as well as any and all contract crew hired for specific calls. 

Specific responsibilities include:

PRODUCTION MANAGEMENT

TPM Productions and Co-productions

• Manage production budgets

• Cost and approve designs

• Oversee full time, contract technicians and stage management including tracking overall hours and scheduling

• Plan and maintain the production schedule and scheduled activities (installs, tech, opening, closing, and strikes/ returns etc) for each show and schedule build times for shops and stage crews

• Consults with Artistic Producer  on contracting  production department full-time permanent staff.

• Contracts and coordinates seasonal staff and all creative & production show-related personnel

• Communicate all schedules, plans to all departments efficiently and promptly

In associations

• Work with associated companies and their production managers to  develop, maintain and execute production schedules

• Hire and supply casual technicians for productions

• Work with associated company production manager to ensure schedule and production / design is safe for personnel and the venue

Tours

• Work with production, design and artistic personnel along with the producer and Artistic Producer  to budget, plan, advance and travel TPM touring productions either in person or remotely.

Crew and staff management

• Ensure that all production personnel are well trained, versed in and compliant with current safety practices and legislation

Rentals of the facilities

• Work with Producer to authorize, clarify, and estimate costs for crew and other expenses for rentals

• Schedule, crew and oversee the client, patron and building safety of rentals

• Aggregate timesheets and expenses for rentals, staff, and other expenses for invoicing

• Authorize payroll for production staff and all production-related expense reports

FACILITIES MANAGEMENT

Overseeing building maintenance and security / Supervising upkeep of the physical plant

• Manage building maintenance contracts

• Arrange for and implement internal building or building envelope repairs or renovations

• Work with other staff to plan long term building projects

• Primary responsibility to track building condition and prioritize small, medium and large facility projects

• Repair, maintain, and update theatrical infrastructure as possible and necessary.

• Liase with the city in co-ordinating renovations and other improvement projects

• Adhere to guidelines for upkeep of a historically-designated building

• Oversee adherence to all health and safety guidelines within the building and other TPM activities

OTHER
Other duties as may arise from time to time such as:

• The Staff at TPM work in a very collaborative way and though each staff member has specific responsibilities and duties, we do try to support one another. In the past this position has been asked to assist on fundraising events and/or participate in strategic planning. 

• TPM takes great pride in offering opportunities for growth for the next generation of artists, arts administrators and technicians and so this position will include opportunities to mentor emerging Production Managers and technical staff when mutually agreed upon

Mandatory Qualifications:

• Knowledge and experience with Production Management for live performances 

• Experience executing and engaging with technical riders, lighting plots and ground plans etc

• Strong interpersonal and oral/written communication skills and attention to detail

• Ability to be highly organized 

• Demonstrated initiative and ability to manage multiple tasks and deadlines

• Ability to work independently as well as in a team environment

• Proficiency in the use of computer for: CAD programming, Word processing including Excel, Word, PowerPoint  and Google Docs

• Curiosity and flexibility in order to support innovative or new technical processes

• Commitment to TPM values

Assets:

• Valid Driver’s License 

• Knowledge of Facility management 

• Knowledge of Digital streaming (live or pre-recorded) 

• Knowledge of any editing softwares, Adobe Premiere Pro for example

• Experience with any theatrical digital technologies (eg. Augmented Reality, Virtual Reality, Haptics, Binaural sound etc.)

• Experience with theatrical accessibility initiatives (eg. captioning, ASL interpretation, Audio-Description, Relaxed Performances)