Producing Assistant

Company Overview

Who we are:
Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers. 

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why you should apply:
•    Creative work environment 
•    Paid operational shutdown in December, with flexibility of days being used at alternative times during the year
•    Employee Assistance Program to encourage work-life balance and strong mental health
•    Complimentary & discounted ticket offers and events
•    Employee discounts on merchandise and event space
•    Being a part of the magic of live theatre!

Job Description

The Producing Assistant supports the Directors’ Office team, which is responsible for the administrative and logistical arrangements for the Festival’s activity, including annual repertory programming, artist training, new works development and other initiatives. The Producing Assistant provides administrative support to operations throughout the department.

Responsibilities:

• Draft, track and administer contracts and other documentation for a variety of simultaneous projects
• Initiate and track payments and expenses, and ensure fulfillment of other contractual commitments
• Arrange travel, accommodation and appointments, as requested, for team members and guests
• Perform general administrative duties, including data entry, proofing text, correspondence, filing, etc.
• Arrange, book and coordinate tickets for VIPs for opening nights and other special events.
• Act as a liaison between the producing team and all stakeholders, including audience members, donors, government contacts, community members and staff.
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures, and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary diploma program, typically a two year program, or equivalent, (i.e. Community college, Technical Institute or Trade School, etc.)
• 2 to 4 years of related experience
• Proficient in Microsoft Office Suite
• Experience in performing arts environments is an asset
• Training and/or experience in an arts organization, particularly in unionized environments

Behavioural Competencies:

• Organization skills: create structure and optimally use resources to achieve results and ensure productivity
• Communication: actively listen and effectively transmit and receive information
• Initiative: proactively execute tasks and resolve issues with minimal guidance
• Teamwork: readily work with others towards a shared goal, actively support teammates and recognize everyone’s contributions