Production Manager

Company Overview

The Calgary Philharmonic celebrated 65 years as a pillar of Calgary's vibrant arts community in 2020 and has grown to be one of Canada's most celebrated live music ensembles. Led by Music Director Rune Bergmann, the Orchestra presents classical standards, pop favourites, bold collaborations, and cutting-edge new works and attracts world-renowned guest artists and dynamic conductors each season. In addition to 66 orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada with its own Chorus of over 120 volunteer singers, which celebrates 60 years in 2023. In a typical season, the Calgary Phil welcomes over 100,000 visitors to the concert hall, connects with thousands of students through its educational programs, and reaches audiences worldwide through free and accessible digital programming.

Job Description

The Role

We are looking for an experienced Production Manager to join the Calgary Philharmonic’s Orchestra Operations team. This position oversees the planning and execution of all production, logistical, and technical aspects of Calgary Philharmonic Orchestra services. You will report to the Director, Orchestra Operations, and work closely with all members of the Calgary Philharmonic’s administrative team and Orchestra.

Responsibilities

• Oversee and manage the planning and execution of all aspects of production for all venues where the Orchestra performs (includes reviewing technical information, obtaining quotes, sourcing equipment and instruments, etc.).
• Hire appropriate crew, ensuring the quality, effectiveness, and efficiency of crew members.
• Create stage maps based on instrumentation, liaising with Orchestra and venue staff, and stage crew.
• Ensure set-up of performance stage: instruments, chairs, stands, podium, as well as lighting, sound, climate control, risers, and platforms where required, and any other special performance requirements for all concerts and rehearsals.
• Source/rent instruments, backline, video and technical equipment, organize instrument and equipment transportation, arrange tunings, etc. 
• Create and circulate production schedule, working actively with Artistic Operations staff, venue staff, and technical providers to ensure that all details are captured and effectively communicated to required parties within timelines, as you have determined according to the Orchestra’s schedule.
• Create and track annual budget for production costs, including venue rentals, stage crew, transportation of instruments, equipment, staging, sound/lighting, etc.
• Oversee logistics for run-out performances and tours.
• Process and report on monthly Resident Company invoices.
• Maintain inventory of stage and production equipment and instruments, assisting with insurance requirements, etc.; advise on maintenance and possible acquisitions.
• Advise on possible venues, assessing feasibility in view of safety, Collective Bargaining Agreement (CBA) requirements, and what is required for the Orchestra.
• Ensure safe working environment and that backstage facilities are in good working order.
• Contribute to Health + Safety discussions, and Chair meetings of the Musician Health + Safety Committee.
• Chair regular meetings among the team to go through production and logistical details; attend Arts Commons Production and Resident Partner meetings, communicating relevant information to others within the organization.
• Point-of-contact for staff use of the Calgary Philharmonic van and its maintenance schedule.

Desired Qualifications

• 5+ years’ experience working in a production role for a performing arts organization
• Strong organizational and problem-solving skills
• High attention to detail
• Proactive, industrious, and an ability to navigate multiple projects within necessary timelines
• Demonstrated leadership ability, strong communication skills, and capable of working collaboratively within a team
• A sincere interest in arts and culture

Additional Details

• Salary range for this position is $60,000 to $77,000 annually.
• This position requires flexible hours including attendance at evening/weekend concerts and events throughout the Season.
• The Calgary Phil is trialing a hybrid remote work program until 31July 2024. Employees who are eligible for this program can work up to three days/week from an appropriate remote location 
• As part of our full compensation package, Calgary Phil offers three weeks’ vacation, a comprehensive benefits package that includes health coverage, an employee assistance program, bonus days off, and other non-cash benefit
• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9