Production Coordinator

Company Overview

Canadian Stage is one of the country’s leading not-for-profit contemporary performing arts organizations. An anchor organization in Toronto’s vibrant cultural scene, Canadian Stage is a home for new, challenging dynamic art forms, as well as an incubator and exporter of leading-edge contemporary and multidisciplinary performance.
Sharing innovative work from Canada and across the world, the company stages an annual season at across three Toronto venues, including its beautiful heritage building on Berkeley and Front Street, in the vibrant St. Lawrence Market neighbourhood.

In its long and storied history, Canadian Stage has employed thousands of artists and produced hundreds of new productions to over 5,000,000 audience members, including the premieres of 350+ new Canadian works. Many of the plays developed by Canadian Stage have been awarded and nominated for Canada's most prestigious literary and performing arts honours, including Governor General's, Chalmers, and Dora Mavor Moore Awards.

Job Description

The Production Coordinator is responsible for assisting in the day-to-day operations and financial administration of the production-related areas for the Canadian Stage.

Key Relationships

• Member of the Production Department.
• Reports directly to the Director of Production and Operations.
• Assists other members of the Production Team as required.

Major Responsibilities:

• Assist in managing the daily operations of the Canadian Stage production office.
• Planning, coordinating and executing pick-ups ups and deliveries for the department, using a company or rented vehicle. This position requires regular driving, mainly within the city, but occasionally outside of the local area.
• Responsible for the maintenance and bookings of the production vehicles.
• Working with Netsuite, our financial accounting system, to enter Purchase Orders, contract payments, and to track expenditures.
• Generate contracts for Production Designers, Stage Managers and other various production personnel.
• Assists in managing the facility schedule for all spaces.
• Assists in Coordinating the rentals of the Berkeley Street Theatres.
• Assists in Coordinating the rentals of the Rehearsal hall, lobby spaces & shops.
• Acquire supplies for general operation and maintenance of the Production Department.
• Coordinating, executing and maintaining Production based show archives.
• Performs other duties as assigned by the Director of Production and Operations.
  
  

Requirements:

• Highly organized, detail-oriented, communicative and multi-tasking management skills.
• Excellent ability to set priorities and meet time deadlines.
• A valid G class (or higher) driver’s license is essential, with a clean driving record. Experience as a driver for work purposes would be an asset.
• Self-starter and creative problem solver.
• Proficient with computers, including spreadsheet programs and accounting processes.