Finance Associate

Company Overview

ABOUT THE GRAND THEATRE

The Grand Theatre is World Curious and London Proud.  We bring the world to London with diverse, relevant, and original stories from London, and around the globe.  The company has a commitment to developing, producing, and premiering new works through COMPASS, our new play development program.

As a non-profit regional theatre, the Grand is a leading cultural hub, proudly located in the heart of downtown London, Ontario. We are a place for all to gather, discuss, challenge, debate, celebrate, and be inspired and entertained by exceptional theatre experiences.

Our staff teams embrace and participate in an environment that encourages respect, inclusion, open communication, a proactive approach to problem solving and reflects organizational values.

OUR COMMITMENT TO ANTI-OPPRESSION

The theatre sector is in a period of much-needed change and tremendous opportunity.  At the Grand, we are committed to creating and practicing a company culture that ensures an accessible, equitable, inclusive, and welcoming space for artists, audiences, donors, boards, and staff. 

We encourage all applicants to review the Grand’s Anti-Oppression Mission Statement on our website to confirm that your personal and professional values are aligned with this vision.  The Grand sincerely thanks all applicants for their time in applying.

Job Description

THE OPPORTUNITY

The Grand is seeking a hands-on, deadline-driven Finance Associate.  Reporting to the Senior Manager of Finance, the Finance Associate is responsible for the weekly payroll cycle, journal entries, accounts payable, and accounts receivable. The Finance Associate plays an integral part in the input, processing, and maintenance of the theatre’s accounting records, payroll processing, and group benefits administration.

The Finance Associate is a self-motivated, meticulous teammate who lives and breathes finance, and payroll. This individual is interested in understanding how the finance function integrates with the organization and its overall impact.  This position requires someone who can manage priorities, work well under tight payroll deadlines, all while having a high level of attention to detail.   The candidate will excel at internal customer service, supporting the work of the theatre in all areas.

Key Responsibilities

Accounts Payable & Accounts Receivable

-          Process government and union remittances

-          Complete accounts payable coding, entries, balancing, and cheque runs

-          Complete accounts receivable invoicing, balancing, cash receipts, and remittances including monitoring of outstanding accounts

Payroll

-          Process weekly payroll including: all union dues, benefits, and RRSP deductions, all input, balancing, and maintenance

-          Entry of payroll journal entries into the general ledger

-          Manage employee insurance and benefits plans and benefits records

-          Other payroll related activities including ROE, filings, T4, T4A, etc.

Other Financial Responsibilities

-          Complete petty cash and credit card processing and entry

-          Complete daily box office sales transactions & general ledger entries

-          Periodically reconcile donations and ticket revenues between GL and CRM

-          Calculate royalty payments

-          Ensure POS transactions are properly recorded in the GL and reconciled (GL to POS)

-          Assist with the preparation of the annual financial audit

-          Prepare deposits and complete sales reconciliations

-          Additional tasks as required

-          Provide strong, collaborative internal customer service

Qualifications

-          2 or more years of professional accounting/finance experience, and/or a post-secondary certificate/diploma, preferably with some prior exposure to a non-profit environment.

-          Passion or interest for theatre and the performing arts

-          Technology competencies include: experience with business accounting software (ActivityHD preferred but not required; Microsoft Excel required), Payroll systems (ADP Workforce Now preferred), and collaboration tools such as Microsoft Office, Teams and Zoom.

-          Experience working with union agreements in a payroll context is an asset

-          Excellent interpersonal skills

-          Ability to efficiently manage priorities and work accurately under tight deadlines

-          Ability to work tactfully and diplomatically while maintaining a high degree of confidentiality