Accounting Clerk

Company Overview

As a landmark performing arts organization, Theatre Aquarius serves as a gathering place for shared cultural experiences throughout the community. Whether for events, exhibitions or Theatre Aquarius own programming, the community comes together to celebrate, to share and to connect with one another. Founded in 1973, Theatre Aquarius is Hamilton’s professional regional theatre creating and producing world-class theatre that entertains, challenges and educates audiences. By offering theatre productions designed to appeal to a wide spectrum of audiences, Theatre Aquarius is able to maintain and grow a strong theatre-going community while investing in the future through the development of emerging theatre artists and the nurturing of Canadian artists and playwrights.

Job Description

Job Summary:

The Accounting Clerk is responsible for Accounts Payable, Accounts Receivable, Payroll, and some Human Resource functions.

Activities & Responsibilities

Accounts Payable

• Review and verify invoices and cheque requests 
• Enter invoices into system
• Prepare and process EFT payments
• Prepare and process cheque runs
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with venders and respond to inquiries
• Provide supporting documentation for audits
• Other responsibilities as assigned

Payroll

• Collect and verify timekeeping information for all employees
• Record payroll data in payroll system and verify all amounts before making payments
• Process payroll by established deadlines
• Alter employee tax status based on TD1 Federal and Provincial
• Prepare and Process EFT payments
• Prepare and process payroll cheque runs
• Update employee banking records to process payments accurately
• Address employees payroll related concerns and provide accurate payroll information
• Record employee questions and concerns about payroll services and communicate those to Finance Officer
• Maintain compliant policies and procedures for processing payroll
• Prepare and process T4 and T4A’s.
• Prepare and Process Government Remittances – CPP, EI, Income Tax, EHT
• Prepare and Process Union dues and remittances
• Navigate various Collective Agreements to ensure compliance
• Develop, manage and maintain comprehensive payroll records
• Ensure compliance with CRA, Occupational Health and Safety, Ministry of Labour, Workplace Safety and Insurance Board, Employment Insurance.

Human Resources 

• Maintain Employee Records
• Communicate HR Policies and Procedures
• Collect, Analyze, Organize and Maintain Employment and Tax Information
• Maintain HR Files and Database
• Update and Maintain employee benefits, employment status, and similar records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Perform payroll/benefit reconciliations

Accounts Receivable

• Generate and send out invoices
• Carry out billing, collection and reporting activities according to specific deadlines
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients

Qualifications

• Accounting & Payroll Education
• Strong Computer Skills including Microsoft Suite – emphasis on Excel
• Strong organizational & time Management Skills
• Excellent communication abilities with aptitude in problem solving
• Strong Knowledge of payroll taxes and ability to articulate knowledge to employees
• Knowledge of Occupational Health and Safety Act, Employment Standards Act, Payroll Deductions, Taxable and Non Taxable Benefits
• Responsible and maintain high level of confidentiality
• Familiarity with GAAP
• Experience with Sage 300 ERP an asset
• Experience with Sage 300 ERP – Canadian Payroll an asset
• Experience with data collection and database maintenance