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ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Website Shaw Festival Theatre, Canada

As one of the world’s leading theatre companies and Niagara’s 20 largest employers, The Shaw is dedicated to an ongoing process of increasing diversity and inclusion in our audiences, our programs, and in all of our hiring for staff, artists, and in the recruiting of board members. The Shaw is committed to a future when our theatres joyously draw on and include all peoples, fully reflective of the world around us. As such, the Shaw Festival is an equal opportunity employer committed to a barrier-free recruitment and selection process. We encourage and invite applications from applicants who identify as Indigenous, Black or as persons of colour (IBPOC), the LGBTQ2+ communities and those identifying as gender female. In accordance with Accessibility for Ontarians with Disabilities Act (AODA), and in keeping with our wish to ensure a fully inclusive environment, please advise Human Resources if you require an accommodation throughout the recruitment process. We will be happy to assist.

We acknowledge and honour the land upon which we gather as the historic and traditional territory of First Nations peoples. In particular we recognize and thank the Neutral Nation, the Mississauga and the Haudenosaunee for their stewardship of these lands over millennia.

JOB POSTING

ADMINISTRATIVE ASSISTANT

Development Department

Full-time Contract Position: November, 2021 to January 31, 2022 (3 months)

The Administrative Assistant reports to the Associate Director, Development and works closely with all Development department staff.

The position is responsible for providing a wide range of service support for the Department.

The successful candidate will possess the following:

·       Strong organizational skills and time management;

·       Attention to detail, accuracy and confidentiality when dealing with patron’s information;

·       Ability to work with others on the Development Team as well as self-directed;

·       Excellent interpersonal and communication skills (both oral and written);

·       A professional demeanor and experience/ability in dealing with discerning patrons;

·       Experience in Microsoft Office – Word, Excel, Adobe and Tessitura ideally;

·       An appreciation for the arts and for theatre.

Primary duties will be:

·       Assisting with seating maps for patrons who have purchased tickets but require seating;

·       Assisting with the provision of service and hospitality to donors during intermission – Members Terrace and/or the Governors Council Lounge;

·       Assisting with Seat Notes and associated tracking reports;

·       Maintaining and updating donor records in Tessitura;

·       Assist with tax receipts and membership cards.

Secondary duties include:

·       Assisting with preparation for special events, including Openings, as required;

·       Assist with gift processing;

·       Providing administrative support to the Associate Director of Development, including assisting with general department correspondence;

·       Other duties as required.

Hours of Work:

·       The basic work week will total 35 hours, on site at Shaw Festival

·       Sunday – Thursday

Salary range:  $33,000 – $36,000

Please submit your cover letter and resume prior to October 28, 2021 at 5:00 pm to:

Shaw Festival Theatre

Attention: Director Human Resources

Email: dlg@shawfest.com

We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted.

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