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Company Manager & Assistant To The Artistic Director

Company Manager & Assistant to the Artistic Director

  • Full Time
  • Vancouver, BC
  • Applications have closed.
  • Salary: Salary: $53,000 to $57,000

Website Arts Club Theatre Company

The Arts Club Theatre Company is Canada’s largest not-for-profit urban theatre company. Now in its 56th season, the Arts Club offers professional live theatre at three venues, as well as on tour throughout the province.


Reporting to the Artistic Director, the Company Manager and Assistant to the Artistic Director acts as the primary liaison between the Arts Club Theatre Company and the freelance actors, directors, choreographers, fight directors, coaches and consultants hired and in association with company productions. Working in tandem with the Producer, this position will also provide administrative support to the in the preparation of contracts, riders and payroll and ongoing administrative support to the Artistic Director with scheduling and calendar maintenance.


As the primary point of contact for visiting artists, it is integral that the successful candidate be available at any point of time should an emergency arise (including evenings and weekends), particularly with situations related to travel, accommodation, or safety.


The successful candidate will be a highly organized individual with previous theatre experience and an in-depth understanding of the process for contracting artistic personnel from the point of audition to off boarding.

Duties & Responsibilities


Prepares contracts and riders for actors/directors CAEA artists for all Arts Club Productions, education and new play development work

Sends contracts to artists for signing and files completed contracts with payroll and other agencies as required

Preparing weekly payroll reports to ensure artists are paid in accordance with their contracts

Hiring – in conjunction with HR and managing child supervisors for productions that include children in the cast

Onboarding stage managers and supporting stage managers with issues or concerns related to artists if necessary

Artist Liaison:

Booking travel and accommodation for artists as required

Ensuring visiting artists have a safe and comfortable stay in Vancouver (and providing support if necessary with issues involving accommodation, transportation, health, or safety.)

Distributing ACTC Welcome Package to all freelance artists

Maintains relationships with key health support individuals, such as on-call doctors, chiropractors, dentists, RMT, etc.

Working closely with/providing schedules and information to the parents of children acting in any Arts Club production

Report to the health and safety committee on show related incidents/injuries

Health and Safety for show related incidents/injuries this position will collect first aid reports and upload to WCB the employer form of injury


Organizing auditions for each show in the season, as well as ACTC’s annual general auditions (posting auditions, booking actors, hiring and arranging payment for readers/accompanists, securing audition space)

Doing production checklists and production registrations for all shows, new work projects and education workshops with CTA contracts

Updating Production History, Archive cast lists

Preparing and updating contact lists each season and managing artist data

Providing company contact information to various departments (Box Office, Marketing, Wardrobe)

Working with the Director of Production to maintain and report on the artist budget for each production (re: travel, accommodation, audition and artistic hospitality expenses); Submitting information to payroll to ensure artists’ travel expenses are reimbursed

Preparing monthly spreadsheets to account for expenses incurred on the Arts Club credit card

Interpreting the Canadian Theatre Agreement, liaising with Canadian Actors’ Equity Association and the Professional Association of Canadian Theatres

Communicating information about artists to other departments

Booking travel and accommodation for the Artistic Director when necessary

Scheduling meetings as required for the Artistic Director

Updating the Artistic Director’s online calendar as needed

Coordinates tickets for the Artistic Director, guests, and other artists, as required

Other duties as requested by the Artistic Director

Qualifications & Experience

Bachelor’s degree in a related field

Three (3) to five (5) years’ experience working in a similar capacity as an Artist Liaison or Assistant to an Artistic or Executive Director

Experience working with CAEA, PACT, VMA or other collective agreements governing employment relationships with artistic personnel

Valid Class 5 driver’s license for the Province of British Columbia would be considered an asset

Ability to work discreetly with artists, staff and sensitive or confidential information

Highly proficient in MS Office applications, DropBox and Casting workbook

Strong organizational and time management skills

Ability to work well in a fast-paced environment

Ability to multitask, execute a sense of urgency and meet deadlines

Strong communication skills, both verbally and written

Strong negotiation skills

Extensive knowledge of artist relations

Excellent problem solving skills

Detail oriented

Ability to work collaboratively and to follow instruction

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